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Policies 2017-03-30T09:42:01+00:00


We have a few policies, designed to ensure Shoen Library provides academic resources in a pleasant environment, with an emphasis on service to Marylhurst University students and faculty.

If you have any questions or concerns about our policies, please call us at 503.699.6261 (toll-free: 800.634.9982 ext. 6261).

Bulletin Board

Fliers and posters promoting Marylhurst events may be left at the circulation desk for review. Approved announcements will be posted until the event has occurred or one month has passed.

Materials are evaluated on the following criteria:

  1. Preference for material associated with Marylhurst or from Marylhurst students, faculty, staff, Sisters or alumni.
  2. Preference for material of an academic nature: the arts, music, sciences or spirituality.
  3. Material will be posted only if there is room without covering other flyers or will fit within the framed space.
  4. Excludes classified ads or material of a commercial nature.

Code of Conduct

Shoen Library is an academic library that serves a diverse population including students, staff and faculty of Marylhurst University as well as the general public.

Shoen Library patrons can expect that Shoen Library will protect their privacy and rights to research and education in a facility that supports learning in both group and individual settings. To ensure that all patrons and visitors are able to use library resources and services effectively, patrons must take responsibility for their behavior.

Please follow these guidelines when using Shoen Library

1. Some behavior and activity limits the library’s ability to offer services; therefore, patrons of the library are asked to refrain from activities including, but not limited to:

– Disorderly or disruptive conduct
– Obscene, profane or abusive language or acts
– Possession or use of alcohol or illegal drugs
– Intoxication or impairment
– Mutilation, defacement or theft of library property
– Use of furniture, library equipment and facilities in a manner for which they were not intended or designed
– Harassing or threatening others
– Smoking in prohibited areas
– Failure to evacuate in an emergency or during drill

2. Internet stations are located in public areas, and patrons are expected to use the Internet in a manner that represents the library environment. Use of all library computers must comply with Marylhurst University policy concerning Acceptable Use of Computing and Electronic Communications.

3. Food and beverages are allowed but should not inhibit the library experiences of others. Please be discreet when eating in public study areas. The library has several meeting spaces where it is appropriate to have food. Drinks should be kept covered at all times. Please do not eat or drink while using electronic equipment in the library.

4. Please keep conversation and noise at a low level. The main floor of the library is reserved for quiet study. Group meetings should occur in meeting rooms or on the lower level of the library.

5. Personal safety is a high priority. Please wear appropriate clothes and shoes at all times while inside and around the library building.

6. The use of cell phones and pagers in the library is disruptive to other library patrons and is prohibited. Please turn your ringer off when you enter the building.

7. Shoen Library welcomes children who are accompanied and supervised by a parent or adult caregiver. The supervision, safety and security of children are the responsibility of the parent or adult caregiver.

8. Please do not interfere with employees in the performance of their duties. This includes engaging in inappropriate conversation or behavior, sexual advances or physical and/or verbal harassment.

9. Library hours are posted on the Marylhurst website and on the door to the building. Please respect the library’s opening and closing times.

10. All library patrons are expected to adhere to Marylhurst University’s Code of Conduct at all times. To access a copy of the Code of Conduct, please ask a reference librarian.

Shoen Library asks that all patrons respect the rights of each individual to study and research in a peaceful environment. People who are found to be violating these codes of conduct will be asked to modify their behavior. If a person’s actions continue to disturb library patrons or staff, the person could be asked to leave the library. In instances where a person’s actions or behavior might jeopardize the safety of any library patron or staff member, or the reputation and property of the university, local law enforcement and Marylhurst University campus security will be notified.

The above guidelines are based on the Marylhurst University Student Handbook.

Collection Development

The purpose of Shoen Library’s collection development policy is:

  1. To describe the present collection at Shoen Library and to map the direction of its future growth.
  2. To assist librarians and faculty as they work together to acquire materials for the various subject areas.
  3. To serve as a support document for establishing priorities for budget planning and expenditures.
  4. To establish priorities in the event of reduced budgets.
  5. To facilitate cooperative or coordinated collection development with other libraries.

Read the full Collection Development Policy.

Copyright Policy

In order to respect the intellectual property rights of the authors of creative works, Marylhurst University expects faculty, students and staff to act responsibly in the use of copyrighted materials.

Marylhurst University Copyright Policy
Fair Use Evaluator
Exceptions for Instructors

The copyright statements of the United States are applicable in the academic setting. Shoen Library adheres to these guidelines.

United States Copyright Law

The copyright law of the United States (Title 17, US Code) governs the making of photocopies or other reproductions of copyrighted materials. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copyright order if, in its judgment, fulfillment of the order would involve violation of the copyright law.

Library Archives

We offer a small collection of rare books and historical artifacts. Items may be viewed after receiving approval from the University Librarian.

Recognizing our mission to make library resources available to our constituents while at the same time preserving a group of materials that are potentially fragile, valuable and / or have limited copy, the following rules for use will apply:

1. Shoen Library archives are closed stacks and accessible only to library staff unless otherwise noted.

2. Access to materials will be granted via a signed request form and handling agreement which can be made available to all library users (faculty, students, staff, public).

3. The forms will be reviewed by library staff for permission to be granted or denied:

– All requesters must submit a request to the University Librarian to include their purpose for viewing the material and contact information.

– All requesters must submit a signed Regulations for Use of Shoen Library Archivesagreement indicating that they understand and agree with the care and concern required while viewing the material.

– A record of permission granted or denied will be noted in the patron record. The agreement form will be returned to the patron for their guidance on use.

4. Materials used in-house only; with one exception for faculty given permission for class use only. A record of permission granted or denied noted in faculty patron record.

5. Check-out materials through the ILS, even for in-house use, to record circ stats and better track contact information of user if future need arises. Create patron record for public users as needed. The call number / barcode tag must stay with the piece.

6. Instruct the patron to view the materials in the Reference area and return them to the circulation desk for check-in when no longer needed.

7. Photocopy and scanning of archival materials is by permission only via archives request form. Requests granted will depend on the physical state of archival material. Fragile material is damageable by the rigors of copying. Library staff will perform all copying and scanning of archival material. There will be no charge for this service.

8. Requests made by the public receive particular consideration by library staff and will be dependent on their purpose for viewing the material.

9. Faculty will be considered by formal request for permission to browse the archive collection. They must make a formal request to the University Librarian. Access will be dependent on their purpose for browsing and the estimated time needed. Staff may need to monitor their browsing either by staying with them or by checking in on occasion.

10. Class access will be considered by formal request for permission to browse the archive collection. They must make a formal request to the University Librarian. Access will be dependent on their purpose for browsing and the estimated time needed. Access will be limited to one or two students at a time with staff monitoring their browsing either by staying with them or by checking in on occasion.

11. Campus staff and the public are not to access the archives room.

Library - Students Outside

Answerland - 24/7 Online Library Help

Online Library research assistance is available 24/7 through Answerland.

Shoen Library Reference Desk
Phone 503.534.7040